Provisional Transportation Waiver Program

2019-2020 School Year (Revised 8/19/19)

The St. Johns County School District Provisional Transportation Waiver Program (PTWP) extends transportation services, i.e. Provisional Transportation Services, to students assigned to district schools based on operational capacity, space availability, and established criteria.

2019-2020 School Year Criteria:

Waivers are only being approved under the following circumstances:

  • School to school waivers for school district employees
  • Student volunteers (school to school)
  • Extreme hardships with principal endorsements

*Please note that in order to obtain transportation services on a St. Johns County School District bus, the student must first be registered at their assigned school and have a student number.


The St Johns County School District Provisional Transportation Waiver Program (PTWP) extends transportation services to students assigned to district schools based on operational capacity, space availability, and established criteria below. The program is secondary to the Transportation Department’s primary mission of providing transportation services for school arrival and dismissal operations.

 

Applying for a Waiver:

    • Only the Transportation Department may approve provisional waivers.
    • Parents/guardians may apply for provisional waivers.
    • Principals may apply for waivers on behalf of students and parents/guardians on an as needed basis.
    • Waiver applications are available at the PTWP tab here:  Provisional Transportation Waiver Form. The application is also posted on the main school district web site under the Provisional Transportation Waiver link on the left hand side.
    • For emergency waivers, please see the emergency waiver paragraph below.

Criteria:

Provisional transportation services are considered under the following circumstances only:

  • Students/children of school district employees requiring transportation services between schools using existing buses, routes, and stops on a space available basis.
  • Students volunteering to support school based programs at schools other than their zoned/assigned school using existing buses, routes, and stops on a space available basis.
  • Extreme hardship situations affecting a SJCSD student/family.
      • Example: Serious illness or injury of a parent which creates extreme hardship on a student/family.
      • Waivers under “extreme hardship” require school principal endorsement via phone or email to the Director of Transportation in advance of consideration for service.
  • After school specialty care for ESE student riders when the after-care facility is located along the established route of the bus only.
  • Instances when a parent/guardian requires a kindergartener to disembark a school bus with an older sibling or to be met at the student door of the bus by anyone other than the parent/guardian.
  • Buses must have space availability for the provisional waiver student.
  • Student riders must utilize existing buses, routes, stops, and schedules only.
  • Student riders may not transfer from bus to bus.
  • Waivers are approved for the period requested not to exceed the current school year.
  • Provisional waivers are applicable only for the approved student, buses, routes, schedules, and stops.
  • “Bus passes” are not authorized for use on district school buses at any time.
  • Provisional waivers are not permitted to overcome changes in a student’s eligibility for transportation services (newly established walk zone to the school, Two Mile Rule, etc.)

Emergency Waivers:

  • Emergency provisional waivers in accordance with School Board Rule Chapter 8.00 (6) are intended to address emergency circumstances affecting a student and family for a period of five (5) days or less.
  • School principals shall contact the Transportation Department by phone to initiate an emergency provisional waiver.
  • The Transportation Department will provide verbal approval of justified emergency waivers to principals, dispatch, and bus operators as appropriate.
  • Emergency waivers are temporary, valid for up to five (5) school days.

Exceptional Student Education (ESE) School Buses:

  • Provisional transportation waivers are not permitted for ESE buses except as provides under Paragraph 3.
  • Provisional transportation waivers are not permitted for siblings of ESE student riders to ride ESE buses.
  • Eligibility for ridership of ESE buses:
      • School based IEP Team approved IEP supporting specialized transportation services in accordance with the state’s five (5) criteria.
      • School based approved 504 Plan requiring specialized transportation services in accordance with state’s five (5) criteria.

 

Communications:

  • Applicants will receive email confirmations when applications are electronically received by the Transportation Department.
  • The Transportation Department will inform applicants by email regarding waiver decisions. *Note: Only the Transportation Department will provide notifications.
  • The Transportation Department will inform applicable school principals regarding approved or suspended waivers.

 

Approval Process:

    • Waiver applications shall be reviewed by the Transportation Department and approved/disapproved based on space availability, operational capacity, and the criteria outlined above.
    • Waivers are only approved following the reconciliation of eligible student riders aboard buses (normally after the second (2nd) full week of school).

 

Contingencies:

  • Parents/guardians are encouraged to make alternative transportation arrangements until when/if waiver applications are approved.
  • Parents/guardians are encouraged to develop contingency plans for transportation services in the event waiver applications are not approved.

Kindergarteners:

  • School bus operators are directed to only discharge kindergarteners at a bus stop when the parent/guardian is physically present at the student door of the school bus to receive the student.
  • If a school bus operator does not see the parent/guardian at the student door of the bus, they are instructed to keep the kindergartener aboard the bus and contact dispatch by radio.
  • If a parent or guardian requires a kindergartener to get off a bus with an older sibling or to be met at the student door of the bus by anyone other than the parent/guardian, an approved provisional transportation waiver is required from Transportation.

PTWP Waiver Suspensions:

  • The Transportation Department may suspend waivers with two (2) weeks’ notice to parents/guardians due to space availability reasons.
  • The Transportation Department may suspend waivers for reasons outlined in the Student Code of Conduct at any time.
  • Parents/guardians may suspend waivers by contacting Transportation.

Student Accountability:

  • The Transportation Department will register students with approved PTWP provisional waivers as eligible riders for buses in the SJCSD bus routing system to ensure accountability of students and effective communications with parents/guardians.
  • Parents/guardians are encouraged to opt in to School Messenger alerts by text in order to receive timely updates regarding transportation matters.
    • From a mobile device, Text “Yes” to 67587. 
    • You will receive a response text message stating, “You’re registered 4 SchoolMessenger notifications”.