{"id":272,"date":"2024-03-07T09:17:38","date_gmt":"2024-03-07T14:17:38","guid":{"rendered":"https:\/\/www.stjohns.k12.fl.us\/spp2\/?page_id=272"},"modified":"2024-09-24T12:07:02","modified_gmt":"2024-09-24T16:07:02","slug":"transfer","status":"publish","type":"page","link":"https:\/\/www.stjohns.k12.fl.us\/spp\/transfer\/","title":{"rendered":"Transfer Student Procedures"},"content":{"rendered":"\t\t
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Pursuant to Section (s.) 1003.25, Florida Statutes (F.S.), the procedure for transferring the records for students who transfer from school to school within the school district shall occur within five school days.<\/p>

If a student transfers into a Florida public high school from out of country, out of state, PEP (Personalized Education Scholarship Program), a private school or a home school, the student’s transcript is reviewed to determine if the student is required to take a Florida end-of-course (EOC) assessment in accordance with Rule 6A-1.09941, <\/a>F.A.C., State Uniform Transfer of Students in Middle Grades and High School. <\/em>Please note, students who transfer from Home Education are only required to take EOC\/FAST as they relate to graduation (Grade 10 ELA FAST and EOC Algebra 1). Concordant scores already earned can be used to fulfill graduation requirements. <\/strong><\/p>

St. Johns County School District currently uses HOPE (course code 3026010) to fulfill the State of Florida physical education (PE) requirement. It should be noted that transfer students can fulfill this requirement if they have taken both Health and Personal Fitness in a previous school.<\/p>

Pursuant to Section (s.) 1003.25, Florida Statutes (F.S.), the procedure for transferring the records for students who transfer from school to school within the school district shall occur within five school days.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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State Policy on Transfer of Students in the Middle Grades as stated in School Board Rule SBR 6A-1.09942<\/a><\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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The purpose of this rule is to establish uniform procedures relating to the acceptance of transfer work and courses for students entering Florida\u2019s public schools composed of middle grades 6, 7, and 8 from out of state or out of country. The procedures shall be as follows:<\/p>

  1. Grades earned and offered for acceptance shall be based on official transcripts and shall be accepted at face value subject to validation if required by the receiving school\u2019s accreditation. If validation of the official transcript is deemed necessary, or if the student does not possess an official transcript or is a home education student, successful completion of courses shall be validated through performance during the first grading period as outlined in subsection (2) of this rule<\/li>
  2. Validation of courses shall be based on performance in classes at the receiving school. A student transferring into a school shall be placed at the appropriate sequential course level and should be passing each required course at the end of the first grading period. Students who do not meet this requirement shall have courses validated using the Alternative Validation Procedure, as outlined in subsection (3) of this rule.<\/li>
  3. Alternative Validation Procedure. If validation based on performance as described above is not satisfactory, then any one of the following alternatives identified in the district student progression plan shall be used for validation purposes as determined by the teacher, principal, and parent\/legal guardian:
    1. Portfolio evaluation by the superintendent or designee;<\/li>
    2. Demonstrated performance in courses taken at other public or private accredited schools;<\/li>
    3. Demonstrated proficiencies on nationally-normed standardized subject area assessments;<\/li>
    4. Demonstrated proficiencies on the FSA; or<\/li>
    5. Written review of the criteria utilized for a given subject provided by the former school.<\/li><\/ol><\/li><\/ol>

      Students must be provided at least ninety (90) days from date of transfer to prepare for assessments outlined in paragraphs (3)(c) and (d) of this rule if required. Specific Authority <\/em>1003.4156(3)<\/u>, <\/em>1003.25(3) FS.<\/u> Law Implemented <\/em>1003.25(3) FS.<\/u> History\u2013New 10-20-08.<\/em><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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      Course Weightings for Transfer Students – State Board Rule 6A-1.09941<\/strong><\/a><\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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      Credits and grades earned and offered for acceptance shall be based on official transcripts and shall be accepted at face value subject to validation if required by the receiving school\u2019s accreditation. Students transferring credits into St. Johns County School District will be subject to the current course credit weighting approved by the St. Johns County School Board and in alignment with Florida DOE course code directory. If a letter grade is assigned, the following values will be entered as a transfer numerical grade (A=95, B=85, C=75, D=65, F=59), even if the grading scale from which the student transferred is not equivalent to St. Johns County School District\u2019s grading scale. If only a numerical grade is provided and no grading scale is provided, SJCSD scale is applied to the student record.<\/p>

      An official transcript sent by mail or electronically signed by a school administrator, must be on school letterhead, and\/or embossed with the school seal. An official transcript must clearly identify the school, the student, course number, date(s) course taken, credit earned and grade in each course. Students who transfer with credits from a private school in which the course title does not correspond with a course title found in the Florida Course Code Directory. Home Education transcripts are provided by the parent\/guardian and must be taken at face value.<\/p>

      Previous singleton religion-related courses will be transcribed as social studies transfer credit (2100990). Courses covering multiple religions should be transcribed as World Religions (2105310).<\/p>

      An unofficial transcript is one that is hand-delivered by a student or parent\/legal guardian, and\/or is delivered to a school administrator in an open envelope or is on plain paper.\u00a0 Exception is any Home Education student as specified above. <\/em><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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      Foreign Transcripts<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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      It is preferred that families provide official transcripts from foreign countries in English. If transcripts cannot be provided in English, there may be a delay in processing records.<\/p>

      The following steps will be taken with foreign transcripts:<\/p>

      1. The school Guidance Department will contact families and prior schools to resolve any questions regarding records and grade placement<\/li>
      2. Questions regarding comparable course content should be directed to the Director of Secondary Instructional Services.<\/li>
      3. Questions regarding word-for-word language translations should be directed to the Program Specialist for ESOL who will collaborate with District Guidance.<\/li><\/ol>

        Students who have graduated or completed the equivalent requirements for graduation in a foreign country may not be enrolled in a SJCSD school or receive a Florida high school diploma.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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        Awarding Semester Grades\/Credits <\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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        When a student enrolls after the midpoint of a semester, the school may offer a reduced schedule for the remainder of the semester, if comparable courses to the student\u2019s previous schedule are not available.<\/p>

        Students who enter late in the semester may not be eligible to earn course credit.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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        Promotion of Late-in-the-Year Transfer Students<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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        The promotion of students transferring into St. Johns County during the last grading period shall be determined primarily by the grades and records received from the sending school.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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        Awarding of New Credit from Outside St Johns County Schools<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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        Students should seek counseling from guidance department personnel prior to pursuing new credit outside of their zoned school. Curriculum is reviewed to ensure course alignment prior to course approval. New credit shall be awarded by a St. Johns County high school for pre-approved high school courses taken in an accredited public, private or virtual school by students provided EOC assessment requirements have been met. For a list of accreditation agencies see http:\/\/www.advanc-ed.org\/oasis2\/u\/par\/search.<\/a><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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        Validation of Transfer Credit through Scholastic Performance – State Board Rule 6A-1.09941, F.A.C.<\/a><\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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        The procedures relating to the acceptance of transfer work and credits for students in high school from out of state or out of country shall be as follows:<\/p>