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Information Technology News

New Voicemail System

The IT Department is preparing to implement a new voice mail System for employees in Dec 2018.   Our current voice mail system is being discontinued by the vendor.   The new voice mail system is very similar to the current system in that each voice mail will also trigger an email that contains the voice file.   No speech to text translation will occur with the new system.   Employees will be able to listen to their voice mail from their assigned extension or via email.   All employees will be required to first setup up their voice mail box.  The voice mail setup process takes about 2-3 minutes and you are ready to go.

Here are some key dates and actions:

    1. Employees will receive a phone setup guide via email in early December 2018
    2. Planned Go Live for the new Voice Mail system is 6 December 2018
    3. After 12/6/18: Employees are to setup their voice mail box:
      1. Press the “Message” button on your phone
      2. Login to the voice mail system using the default password
      3. Follow the voice prompts:
        1. Record your name
        2. Record your standard personal greeting
        3. Set your password (min of 6 digits)
        4. Done
    4. Employees that need help can call the Help Desk at ext 1-Help

IT Department Strategic Plan Goals Update

The Information Technology Department is making good progress on this year’s Strategic Plan goals.  Here is a quick look at several key projects to date:

  1. Infrastructure upgrades:
    1. Wide Area Network and Internet Bandwidth has been increased
    2. Upgraded Wireless capability was installed and configured at 3 schools
    3. Upgraded cabling and fiber is being installed at 7 schools
    4. Upgraded network switching is being installed at 7 schools
  2. 2018 Teacher Refresh Plan
    1. New Teacher machines are being distributed at schools
  3. Registration Online (for new and returning students)
    1. Expansion of the current pilot schools is planned for early next year

New Student Online Registration System

The Information Technology Department is excited to announce the implementation of an Online Registration System. Streamlining the enrollment process will save parents and school staff valuable time and improve data accuracy. This system will allow parents to register their children online by completing forms, uploading required documents, and scheduling an appointment with the school to finalize the process. School staff will review all data entry completed by the parents before accepting the student information into eSchoolPLUS.

Initially, the district will pilot the new process at Freedom Crossing Academy, PVPV/Rawlings Elementary, Sebastian Middle, St Augustine High, Hartley Elementary and Palm Valley Academy. A web link added to the school website will allow parents to create an account and begin the online registration process. Once the pilot has been running for some time, the program will be launched at all schools.

Here is a sample of what the initial registration page looks like:

Online Registration Page Sample

In addition to registering new students, this system will also streamline the returning student paperwork process.  Once per year, parents will receive an email with a web link that will allow them to review and update their child’s data.  When completed, the entries will be subject to review by school staff before accepting the changes into eSchoolPLUS.  This will significantly reduce the amount of time required to process these forms.  This process will also begin later this month for all schools.

For more information on this topic, please visit your child’s school website.

Technology Upgrades for Schools

Document camera

 

Digital projector

The IT Department is working toward completing two large projects this school year that will use half-cent sales tax funds to enhance and upgrade technology in our schools.

One project focuses on upgrading classroom technology, which will replace classroom hardware at 34 schools. School leaders and site-based technical support staff were included in the decision-making process to determine the greatest need at their site. Planned upgraded classroom technology equipment includes new digital projectors, classroom audio systems, document cameras, flat panel displays and TV tuners.

Our second project focuses on network infrastructure upgrades. Eight schools are scheduled to receive new wireless access points using the latest speed and protocols. This equipment upgrade will drastically increase the Wi-Fi speeds for students and staff at the selected schools. Phase two of the infrastructure project is to replace the uninterrupted power supply (UPS) for their server and network switching rooms at nine schools. This equipment is critical to providing reliable power to network equipment during intermittent power loss and brown outs.