- The Florida Public Records Law authorizes the public to inspect, photograph and copy public records maintained by the St. Johns County School District. Public records are records made or received in connection with the District’s official business. However, there are many statutory exemptions from public records disclosure, and some records are statutorily designated as confidential (student information, social security numbers, health care records, etc.). Before production, the requested records will be reviewed to ensure they are not confidential or exempt from public records disclosure. Exempt and confidential records will not be produced.
- District protocol requires the on-site records custodian, or the Community Relations Department as the custodian’s designee, to review requested records to confirm they are subject to public disclosure under the Florida Public Records Law and to coordinate inspection and copying of the records. On-site custodians may elect to refer your request to the Community Relations Department for a response as their designee.
- Depending on the scope and nature of the request, there may be charges for research and copying. You will be notified of any such charges. Read the Procedures and Guidelines for Charging Fees in Connection with Extensive Public Records Requests at www.stjohns.k12.fl.us/cr/protocol/
- Requestors do not need to provide their name or provide a reason for their request in order to inspect, photograph or obtain copies of public records unless the request is being made at a school site. Requestors must follow all school sign-in procedures and be prepared to show identification if requesting records in person at a school. If you wish to remain anonymous, you may request and pick up records in person at the District Administrative Building located at 40 Orange Street, or arrange with the community relations staff for delivery by email or another medium that does not require identification.
Designation of Community Relations Staff
The Community Relations Department staff is designated as the District custodian’s designee to process public records requests. The designated staff members are Christina Langston and Danielle Cook. They may be reached by contacting the Community Relations Department at (904) 547-7637 or by emailing [email protected].
Procedures and Optional Public Records Request Forms
It is not necessary to use the District’s optional public records request forms provided below. Those forms are optional and provided for convenience only. If you would prefer, you may request records orally or in writing without using the form. The District will process any such request in accordance with the Florida Public Records Law.
Submitting the Request Online
You may request public records by email to the Community Relations Department. The optional online form below is provided for your convenience. You may complete the form and click the “Done” button at the bottom. Your request will automatically be sent to the Community Relations Department.
Submitting the Request by FAX, Mail, Phone or in Person
You may request records through the Community Relations Department, 40 Orange St., St. Augustine, FL 32084. An optional public records request form is provided for your convenience.
Fax to: St. Johns County School District Community Relations Department at (904) 547-7523.
Mail to: St. Johns County School District Community Relations Department, 40 Orange Street, St. Augustine, FL 32084.
By Phone: Request records by phone by calling (904) 547-7637.
In Person: Request records at the District’s main office located at 40 Orange Street in St. Augustine, Florida.
School Board Rule 5.20 allows for certain third-parties including military and college/university recruiters to request student directory information. Please note that these lists will not be available until the end of the first quarter (mid-October) for the current school year. This allows for any “opt-out” requests to be entered into the student database.
Please complete the Military and College Request Form and return the completed form to the Community Relations Department by FAX, mail, email or in person per the above.